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© 2019-2020 by Summerfield Elementary PTA

Room Parent Volunteers


Being a room parent is an amazing way to help your teacher, get to know your child as a learner and make a difference in the lives of our precious children. As room parents, your willingness to give so generously of your time and talents make a huge impact on our Viking community.  If you need assistance or advice at any point in the year please do not hesitate to ask. Your PTA board is ready and willing to help!


There are 3 room parent meetings each year to assist you in your role. The first meeting will be in September. There will be two more meetings in November, as we prepare for Winter Parties, and in April, as we prepare for Teacher Appreciation and the End of Year Picnic. Dates for those meetings will be announced in Mail Chimp.

Guidelines for Room Parents: 

  • Email parents at the begin of the year to make them aware of the plans for the school year. This not only introduces you as room parents, but also allows parents to plan ahead and gives them plenty of notice as to when to expect requests to monetary donations.

  • Money will be collected only twice a year,  for holiday celebration (if catering) and teacher(s) holiday gifts, and Teacher Appreciation Week (look at SOS binder in PTA room for gift ideas)

  • Email parents two weeks prior to your teacher's birthday with the date of their birthday and instructions on how to celebrate it 

  • Coordinate Teacher Appreciation week activities for classroom teacher/assistants

  • Grades K-4: Coordinate end of year picnic dessert bar (Sign Up Genius)

    •  Fifth grade room parents- coordinate catering for end of year celebration

  • Organize volunteers, water & popsicles for mile runs in September/Spring (this run is in PE class with Coach Layton and not RUN. Popsicles and waters will be provided b the PTA at RUN.)

  • Correspond between PTA and class families via email (request class directory from teacher or guidance from him or her as to how to communicate with class)

  • Support the classroom teacher with class-specific needs like organizing volunteers, teacher supplies, folder stuffing


Three other key items from orientation:

  • Make sure you have registered to volunteer on the GSC website:. https://www.gcsvolunteers.com/ This registration must be renewed each year! 

  • Be sure to check with your teacher to see which classroom-based programs still need volunteers.  If your teacher is in need of anyone in these positions, please help them by recruiting someone to fill these roles.

  • Contact your teacher right away to get the parent information so that you can create a directory and have everyone's emails. If your teacher can not provide you with one use the directory request template below to get the information from parents


Tips from experienced room parents:

  • Hone in on what your teacher really needs- Teachers at different grade levels have different needs. Meet with your teacher as early as possible in the year to see what theirs are.

  • Don't go it alone!- It's hard to be the only room parent for a class.  Recruit people to be on your room parent team, ask a veteran room parent for help, or reach out to your PTA board!

  • Part of a large team? Divide and Conquer!- If you are part of a team, agree to have one person be the communications liaison for the group. That person can send out all the emails. Then divide the other tasks among yourselves.  There is plenty of work to go around!

  • Not sure about the party planning?- Ask your teacher what has worked for them in the past. Your teacher likely has game or craft ideas they like to do each year. If it's a catered lunch event, they may also have a restaurant they like to order from. No reason to reinvent the wheel if your teacher has a routine that works!

  • Need some help organizing who's bringing what?- We love Sign Up Genius. Sign up forms are easy to create and you get email notifications every time someone signs up. You can even set the sign up to send volunteers a reminder email a day or two before the event so now one can say they forgot!

  • Use the templates provided here!- The PTA has included templates for all of the events and suggestions you see here. No need for you to do any extra work writing something new.